Timesheet Calculator - Weekly Work Hours

Enter start time, end time, and break minutes per day to calculate daily and weekly work hours, overtime, and optional gross pay. Free and browser-based, nothing is uploaded.

DayStartEndBreak (min)Hours
Mon8.00
Tue8.00
Wed8.00
Thu8.00
Fri8.00
Sat-
Sun-

Weekly total

40.00

40h 00m

Regular hours

40.00

Overtime

0.00

Indication only, not payroll or legal advice. Overtime rules vary by country and contract.

How Weekly Timesheet Hours Are Calculated

Each day the calculator takes the span between your start and end time, subtracts the break minutes, and converts the result to decimal hours. A 09:00 to 17:30 day with a 30 minute break is 8.5 hours minus 0.5 hours, so 8.00 hours. Overnight shifts are handled automatically: if the end time is earlier than the start time, the tool assumes the shift crossed midnight, so 22:00 to 06:00 with a 45 minute break counts as 7.25 hours.

Decimal hours matter because payroll systems multiply hours by an hourly rate, and 7 hours 45 minutes is 7.75 in decimal, not 7.45. Mixing up the two formats is one of the most common timesheet errors. This tool shows both formats for the weekly total so you can enter the right number whichever convention your payroll software uses.

The overtime threshold defaults to 40 hours per week, the standard in the United States under the FLSA, but it is fully adjustable because many countries and contracts differ: full-time in much of Europe is 36 to 40 hours, and some collective agreements set overtime after 38. Hours above the threshold are shown separately so you can apply whatever premium your contract specifies. The optional hourly rate gives a quick gross figure at the base rate; for 1.5x or 2x premium calculations, pair this tool with the Overtime Calculator.

Everything runs locally in your browser, which makes this a practical scratch pad before you submit hours to your employer or invoice a client. Freelancers commonly track a week here, copy the summary, and paste it straight into an email or an invoice line. If you bill clients, the Invoice Generator on ToolForte turns those hours into a formatted invoice in a couple of minutes.

How the Break-Even Calculator Works

  1. 01Enter your fixed costs for the period, such as rent, salaries, and software.
  2. 02Enter the selling price per unit and the variable cost per unit.
  3. 03The tool computes contribution margin, break-even units, and break-even revenue.
  4. 04Test any sales volume and scan the profit table at 0.5x to 2x break-even.

Running a Quick Break-Even Analysis

Split your costs honestly: fixed costs stay the same whether you sell 10 units or 1,000 (rent, insurance, salaries), while variable costs scale with each unit (materials, payment fees, shipping). The contribution margin, price minus variable cost, is what each sale contributes to covering the fixed block. Break-even is simply fixed costs divided by that margin; everything beyond it drops the full margin to profit.

When to Use a Break-Even Calculator

Use it before launching a product, when setting or changing a price, when evaluating a cost increase from a supplier, or when deciding whether a discount campaign can pay for itself in volume. It turns 'can this work?' into a concrete unit count you can compare against a realistic sales forecast.

Common Use Cases

Tips

  • Include payment processing fees in the variable cost, not in fixed costs.
  • Round break-even units up; you cannot sell a fraction of a unit.
  • Re-run the numbers whenever a supplier changes prices; small margin shifts move break-even a lot.

Frequently Asked Questions

What is the break-even formula?→
Break-even units = fixed costs / (price per unit - variable cost per unit). With 5,000 fixed costs, a 25 price, and 10 variable cost, that is 5,000 / 15 = 334 units (rounded up), or 8,333 in revenue. The denominator is called the contribution margin.
What is a contribution margin ratio?→
The margin as a share of price: (price - variable cost) / price. A 25 price with 10 variable cost gives 60%. It converts directly to break-even revenue: fixed costs divided by the ratio. Software businesses often run 80%+; retail commonly sits between 20 and 50%.
Why does doubling break-even volume yield a profit equal to fixed costs?→
At break-even, the total contribution exactly covers fixed costs. Doubling the volume doubles the total contribution, and the second half is pure profit, so profit at 2x break-even equals your fixed costs. The multiples table makes that visible for your numbers.
Which lever moves break-even most: price, variable cost, or volume?→
Usually price, because every extra unit of price flows entirely into the margin. Raising the example price 10% (to 27.50) cuts break-even from 334 to 286 units, a 14% drop. Cutting variable cost by the same absolute amount has an identical effect; volume does not change break-even at all, only how far above it you are.
What are the limits of this model?→
It assumes linear costs and a single product. Real businesses hit capacity steps (a second machine, more staff), volume discounts on inputs, and product mixes with different margins. Use it for direction and rough sizing, then refine with actual accounting data; it is an indication, not financial advice.

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